This letter informs a former tenant that due to his or her neglect, you were forced to make extra repairs on a property and are not only not refunding his or her deposit, but are requesting reimbursement for the extra costs.
1234, Main Street
Boston, MA 02123
05 April, 2005
<Recipient Address Goes Here>
Please be advised that, due to the poor condition in which you left the property located at <address>, I am unable to refund any of your security/cleaning deposit. In fact, the property was left in such a state that I have had to spend more than the security/cleaning deposit to restore it to its previous condition.
<description> According to our Rental Agreement, I am entitled to bill you for the cost of cleaning and/or repairs over and above the amount of the security deposit. Therefore, please forward to me a check in the amount of <$amount> to cover the additional costs of cleaning and repairing the rental.
Thank you for your immediate attention to this request.
encl: <List of enclosed items goes here>