This letter informs a group of citizens about a meeting designed to collect information for a ballot initiative.
1234, Main Street
Boston, MA 02123
05 April, 2005
<Recipient Address Goes Here>
The move to include a ballot initiative to <nature of initiative> is proceeding. The next meeting to <actions at meeting> will take place <date and time> at <location>. Everyone is invited to attend and make their voices heard.
Your opinion counts. Please attend this next meeting to help finalize this important ballot initiative. If you have any questions, call <person to call> at <phone number>.
Thank you, and we'll see you at the meeting.
encl: <List of enclosed items goes here>